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Gas Station Receipt Maker

Fuel purchase receipt with pump details

Start your Gas Station Receipt

Gas Station Receipt receipt example preview

Included in this template

Features

Drag & Drop Builder

Set up fuel type, gallons, price per gallon, and pump number just like receipts from the gas station.

Real-time Preview

Watch your fuel receipt update as you add gallons pumped, total cost, and payment details.

Multiple Export Formats

Download as PDF for mileage logs, PNG for quick expense tracking, or JPEG for records.

Custom Styling

Include station name, pump number, fuel grade, and format it like real fuel receipts.

Barcode & QR Support

Add transaction barcodes or QR codes for loyalty point tracking and payment verification.

Paper Styles

Choose thermal paper for authentic pump receipt style or white for expense documentation.

How to generate your Gas Station Receipt

1
Pick your template
Open this template in the builder with all sections pre-filled.
2
Fill in the details
Swap in your own business name, items, prices, date, and payment info.
3
Export your receipt
Download the finished receipt as a PNG, PDF, or JPEG file.

About this Gas Station Receipt

What it is

A gas station receipt is a printed record from a fuel pump or station register documenting a gasoline or diesel purchase. It includes the station name and location, pump number, fuel type and grade (regular, mid-grade, premium, or diesel), number of gallons pumped, price per gallon, total cost, and payment method. Many receipts also include the date, time, and a barcode or transaction number for loyalty programs.

Why you may need it

Gas receipts are critical for mileage reimbursement in business travel, fleet fuel expense tracking, and tax deductions for self-employed individuals who use vehicles for work. Companies with vehicle fleets need gas receipts to monitor fuel spending per vehicle. They are also useful for tracking fuel economy, proving business mileage for IRS audits, and documenting fuel costs for rideshare drivers.

Key fields

Gas station name and location
Pump number and fuel type/grade
Number of gallons and price per gallon
Total fuel cost
Date, time, and transaction number
Payment method and card details

Tips

Use the custom message section for fuel-specific details like grade, gallons, and price per gallon
Include the pump number in the transaction info section for realism
Set tax to 0% since fuel taxes are already included in the per-gallon price
Add the station store number for corporate fleet tracking purposes

Use cases

Mileage Reimbursement

Document fuel purchases for business mileage reimbursement claims

Fleet Management

Track fuel expenses across a fleet of company vehicles

Tax Deductions

Maintain gas receipts for self-employed vehicle expense deductions

Rideshare Drivers

Record fuel costs for Uber, Lyft, or delivery driver tax filings

Fuel Economy Tracking

Track gallons and mileage to monitor vehicle fuel efficiency

Corporate Card Reconciliation

Match fuel receipts to corporate credit card statements

Frequently asked questions

How do I show fuel type and gallons on the receipt?

Use a custom message section to display the fuel type (e.g., UNLEADED 87), gallons pumped, and price per gallon. Then add the total fuel cost as a line item in the items list.

Is sales tax included in gas receipts?

Federal and state fuel taxes are already included in the per-gallon price at the pump, so gas receipts typically show 0% additional sales tax. Our template defaults to this.