travel

Hotel Receipt Maker

Hotel stay receipt with room charges and amenities

Start your Hotel Receipt

Included in this template

Features

Drag & Drop Builder

Arrange room charges, resort fees, dining, and amenities in the same format hotels use for guest folios.

Real-time Preview

See your hotel receipt update as you add nights, room service charges, and incidentals.

Multiple Export Formats

Download as PDF for expense reports, PNG for quick sharing, or JPEG for travel records.

Custom Styling

Include hotel name, guest details, check-in/out dates, and format it like professional hotel invoices.

Barcode & QR Support

Add confirmation barcodes or QR codes linking to booking details and loyalty programs.

Paper Styles

Choose white paper for professional folios or thermal for front desk receipt style.

How to generate your Hotel Receipt

1
Start from this template
One click loads the full layout into the receipt builder.
2
Make it yours
Adjust items, amounts, dates, and styling with live preview as you type.
3
Save and download
Grab your receipt as a PNG, PDF, or JPEG, ready to use.

About this Hotel Receipt

What it is

A hotel receipt (also called a hotel folio or guest invoice) is an itemized bill provided at checkout that details all charges incurred during a guest's stay. It includes room rates per night, resort or destination fees, room service charges, minibar purchases, parking fees, spa services, and applicable taxes like occupancy tax and tourism levies. Hotels issue these as proof of payment for guest records.

Why you may need it

Hotel receipts are among the most commonly required documents for business travel expense reports. Companies require itemized hotel folios to reimburse employees for lodging, and travelers need them for tax deductions on business trips. They are also necessary for corporate travel audits, insurance claims for trip cancellations, and resolving credit card billing disputes after a stay.

Key fields

Hotel name, address, and reservation confirmation number
Guest name and check-in/check-out dates
Room type and nightly rate
Itemized incidental charges (room service, parking, minibar)
Occupancy tax, resort fees, and tourism levies
Total amount and payment method

Tips

Include check-in and check-out dates in the custom message or transaction info section
List each night as a separate line item for multi-night stays
Set the tax rate to your local occupancy tax rate (typically 10-15%)
Add resort or destination fees as a separate line item

Use cases

Business Travel Expenses

Submit hotel folios for corporate travel reimbursement

Tax Documentation

Maintain hotel receipts for business trip tax deductions

Hotel Operations

Generate guest folios when your property management system is offline

Travel Records

Keep organized accommodation records for frequent travel

Event Planning

Document hotel charges for conferences and corporate events

Hospitality Design

Create folio mockups for hotel booking apps or management software

Frequently asked questions

What is a hotel folio receipt?

A hotel folio is the complete itemized invoice for a guest's stay, including room charges, taxes, incidentals, and total payment. Our hotel receipt template lets you create one with all these details.

How do I show multiple nights on the receipt?

Add each night as a separate line item (e.g., "ROOM - KING SUITE" with quantity 3 for a 3-night stay), or list each date individually for different room rates.

Can I include resort fees and occupancy tax?

Yes, add resort fees as a line item in the items list, and set the tax rate to match your local hotel occupancy tax. You can also add a custom message section for additional tax breakdowns.

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