other

Donation Receipt Maker

Charitable donation receipt for tax purposes

Start your Donation Receipt

Donation Receipt receipt example preview

Included in this template

Features

Drag & Drop Builder

Arrange donor info, donation amount, and tax-deductible statements in proper charitable receipt format.

Real-time Preview

See your donation receipt update as you add contribution details, dates, and organization info.

Multiple Export Formats

Download as PDF for tax records, PNG for quick sharing, or JPEG for donor acknowledgment.

Custom Styling

Include nonprofit name, EIN number, and format it for official tax documentation.

Barcode & QR Support

Add donation barcodes or QR codes linking to your organization's giving page.

Paper Styles

Choose white paper for professional tax documents or thermal for event donations.

How to generate your Donation Receipt

1
Start from this template
One click loads the full layout into the receipt builder.
2
Make it yours
Adjust items, amounts, dates, and styling with live preview as you type.
3
Save and download
Grab your receipt as a PNG, PDF, or JPEG, ready to use.

About this Donation Receipt

What it is

A donation receipt is an official acknowledgment issued by a nonprofit organization confirming a charitable contribution. The IRS requires written acknowledgment for any single donation of $250 or more, and best practice is to issue receipts for all amounts. A proper donation receipt includes the organization's name and EIN (Employer Identification Number), donor name, date and amount of contribution, a statement of whether goods or services were provided in exchange, and a description of any non-cash donations.

Why you may need it

Donation receipts are legally required for donors to claim charitable tax deductions on their federal tax returns. Without a proper receipt, the IRS can disallow the deduction during an audit. Nonprofits must issue them to maintain compliance with IRS regulations and to build donor trust. They are also essential for year-end tax summaries, grant reporting, and maintaining accurate fundraising records.

Key fields

Nonprofit organization name and address
EIN (Employer Identification Number)
Donor name and address
Date of donation and amount contributed
Statement that no goods or services were exchanged
Description of non-cash donations if applicable
Tax-deductibility statement

Tips

Always include the organization's EIN number -- donors need it for tax filing
Add the required IRS statement: "No goods or services were provided in exchange for this contribution"
Include a note that the receipt should be retained for tax purposes
For non-cash donations, describe the items donated but do not assign a dollar value (the donor determines fair market value)

Use cases

Nonprofit Compliance

Issue IRS-compliant donation receipts to all contributors

Donor Tax Deductions

Provide donors with proper documentation for charitable tax deductions

Fundraising Records

Track all donations received for annual fundraising reports

Grant Documentation

Maintain contribution records for grant applications and audits

Year-End Statements

Generate annual giving summaries for donors at tax time

School Fundraisers

Create receipts for school, church, or community organization donations

Frequently asked questions

When is a donation receipt required for taxes?

The IRS requires a written acknowledgment for any single charitable contribution of $250 or more. However, issuing receipts for all donation amounts is best practice and helps donors with their record-keeping.

What must a donation receipt include for IRS compliance?

A tax-compliant donation receipt must include the organization name and EIN, donor name, date and amount, and a statement about whether goods or services were provided in exchange for the donation.

Can I create donation receipts for non-cash donations?

Yes, describe the donated items in the receipt but do not assign a dollar value. The donor is responsible for determining fair market value for tax purposes.

Browse all templates